Start with a FREE training today!

Best Bookkeeping Blogs of the Year

There’s nothing quite like the end of the year to help remind you about how busy you’ve been for the past 11 and a half months.


So, to put a bow on our 2018, we’ve got a short list of our best bookkeeping blogs and our guide on how to pay yourself.


If you’re spending a lot of time with us, there’s a decent chance that you’re in the northern hemisphere, and that means it’s winter! Here’s my favorite warm drink recipe, a mexican mocha, as a little treat from me to you this season!


Inside Out Mexican Mocha Recipe

This can be used with a regular 8 ounce cup of coffee or with a double espresso shot :)


  • 1 cup powdered sugar
  • ½ cup unsweetened cocoa powder
  • 2 generous tsp of cinnamon
  • 2 tsp nutmeg
  • 1 tsp cayenne pepper (1 ½ if you like things a little spicy, like me)
  • Use 3 Tbsp per serving, mix into a regular cup of coffee or your favorite espresso drink.
  • Enjoy!



End of the Year...

Continue Reading...

Year End Tips and Tricks


Can you believe that 2018 is almost done??!


We certainly can’t! It doesn’t seem to matter how organized your are, when you have a lot of stuff to do, it’s almost like time passes faster. And since I’d get in trouble if this blog became a discussion about relativity, we’ll skip to the good part and cover 4 Tips and Tricks to help you make sure your books are where they need to be!

4 Ways to Ensure your Books are Ready for the New Year


If you’ve kept up with our blogs throughout 2018, you might be familiar with some of these tips, but that won’t make them any less useful.


Whether you’ve mostly kept up with your books for the year, or you’re staring down multiple months of transactions, read on for some ways to save your time and sanity!

1 The Chart of Accounts


Your Chart of Accounts, or CoA, is your friend! It contains all of the categories that you use to keep your bookkeeping records as well...

Continue Reading...

How to Track Billable Time

In our last blog post, we talked about Quickbooks Online integrated applications for tracking mileage. This week we’re still talking QBO integrations, but now it’s all about TIME!

In your small business, time is quite literally money, whether it’s billable to your client or the hours that go into figuring out your payroll, you absolutely must be tracking work hours!


Time Management


Tracking your and your employee’s time is important, obviously. But, like most things in business.... Just because it’s important doesn’t mean it’s convenient or easy though!


Time tracking applications exist to save you time and to help prevent mistakes. Many options allow you to code different pay rates, set schedules or approve time, and view basic reports on how much time and money are going to different types of work.


All of the applications we’re covering here will integrate directly with Quickbooks Online, making it...

Continue Reading...

The Simple Guide to Reconciling Your Bank Account

Why do we need to reconcile our bank & credit card accounts?


To keep it simple... Because we want to make sure the transactions reflected in your business records match the transactions recorded by your bank.


We use bank (and credit card) statements to double check that the accounts in our bookkeeping system, accurately reflect the transactions in the physical account they represent.

The use of systems like double-entry bookkeeping help ensure that you enter the correct numbers in the right places; bank reconciliations is the "bow" you tie on your account that lets you know that all of your transactions were recorded correctly, then they match the actual transactions and balances in your bank accounts to make sure you didn't make any mistakes.

Now you might be wondering, do ALL of my accounts need to be reconciled?  The simple answer is no.  But to help you know which accounts do need to reconciled, here's a quick refresher about how your accounts...

Continue Reading...

How to Set Up A Bookkeeping System

Previously we covered the difference between Bookkeeping and Accounting and the definition of Bookkeeping, so now that you know what it is, we’ll show you how to use it!


If Bookkeeping is the act of recording financial transactions, then a bookkeeping system is a system designed to record and view these financial transactions!


Basic Small Business Bookkeeping Overview 

Let’s briefly recap some important ingredients in this financial pie!

There are several basic (but very important parts) of a bookkeeping system: the basis, the entry system, and the usage of bookkeeping or accounting tools.


Basis refers to which method you’ve chosen to record financial transactions.....  cash or accrual basis?


Entry System refers to single or double-entry bookkeeping. It is closely tied to your tool of choice, as well. We highly recommend that you use double entry for bookkeeping, it is more accurate and provides you with more data. To make...

Continue Reading...

What is Quickbooks Online?

Quickbooks Online, or QBO, is a convenient cloud-based software that helps with your bookkeeping, financial health, and planning for your small business. It’s adored by both accountants and businesses alike!

Its simple-to-use features help save you time and money while it goes to work helping you manage the finances of your business.  Leaving you with the flexibility to work wherever you have internet access.

QBO is the bookkeeping software that we use with ALL of our hundreds of clients, and we’re going to go over a lot of the features that will be helpful to you here!


Features for Everyone


QBO has a lot of features. Frankly, it can be a little overwhelming if you’ve never used any financial software before. We don’t want you to feel out of your element though, so we’re going to walk you through the most useful features that QBO has to offer so you can confidently start managing the finances for your small business!



Continue Reading...

Quickbooks Online vs Desktop



In our last blog we went over the best bookkeeping software available to you as a small business owner. Now we’re going to break down the two most popular and widely used programs, Quickbooks Online and Quickbooks Desktop. We use Quickbooks Online, or QBO because, for us it is the best option, but we’ll go over both programs with you here!

Feature Review


Both versions of Quickbooks offer you solid bookkeeping abilities, complete with double-entry for added accuracy. They each include features like invoicing, estimates, built-in reports, and the ever important ability to track expenses and income.


Desktop allows you to recalculate and rebill for job costs, where QBO doesn’t.  Desktop also lets you include discounts by customer.

Meanwhile QBO doesn't required software to be installed on a machine, and sharing your data with your accountant and staff is both instant and secure.  Quickbooks Online offers scheduled invoices...

Continue Reading...

Bookkeeping Software Roundup


If you’ve ever done a Google search for “Bookkeeping software”, you already understand just how saturated the market is with options. In fact, there are so many options that it can be hard to tell which best fits your business and personal needs. Some software is great for contractors or really small businesses, other bookkeeping software scales up with growing small businesses. We know your business is unique, so we want to show you the different options available so you can make the most informed decision for your business!


Never fear! This blog is going to show you the best of the best out there, and why it is just so good that we think you should consider them first!


Overview: Best Small Business Accounting Software


We’ve picked out the four best options on the market below: Quickbooks, Quicken, Xero, and Wave Financial. Only the last of the four (Wave) is free, but each program can be extremely useful to you as a small...

Continue Reading...

50% Complete

Almost There!

Stay up to date on all the latest tips, tricks, and tools from Bookkeeping Academy Online.